STUDENT ORG
budgeting
Annual budgeting is available to all Chartered organizations. Each spring, the Economic Affairs Committee (EAC) reviews all student organization budgets in the spring. At that time, organizations can submit a budget proposal, which consists of two documents, to the Chair for review. Below you will find information on the budgeting process and any documents you'll need to submit.
check out the
p-card
Chartered student organizations with approved budgets are able to use the HUSC purchasing card (p-card) to make purchases on behalf of their organization.
reserve a time
Fill out the P-Card Request Form in order to reserve the p-card for a specific time. Once approved by the HUSC Treasurer, you will receive a Google invite confirming the time.
Visit the SALD Office
Come to the SALD Office located in Anderson 317 during your reserved time to get the p-card. You will be asked to turn in your Student ID card, which will be returned once you return the p-card with all receipts.
Make your purchases
Make your purchases and remember to collect all receipts. Once finished, return the p-card and all receipts to the SALD office.
request a check
Chartered Student Organizations are eligible to request checks for payment, Follow the steps below if you need to pay a performer or vendor or reimburse a member. If you have any questions please reach out the SALD office at sald@hamline.edu.
collect information
Before requesting a check, you will need to have the following information:
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Name of Vendor/Performer
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Phone Number
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Mailing Address
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Email Address
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Payment Amount
supporting documentation
Obtain an invoice, bill, or signed contract. Templates are available for Performer Contract and Vendor Contract. Contact the SALD office for any other questions
submit request form
Submit the HUSC Check Request Form. The Director of Student Activities will use the information provided to request the check from the Accounting Office.