STUDENT ORG
budgeting
Annual budgeting is available to all Chartered organizations. Each spring, the Economic Affairs Committee (EAC) reviews all student organization budgets in the spring. At that time, organizations can submit a budget proposal, which consists of two documents, to the Chair for review. Below you will find information on the budgeting process and any documents you'll need to submit.
charter requirements
1. Organizations must be comprised of at least ten Hamline University students; organizations may be expected to produce a list in writing of at least ten members at any time.
2.Organizations must comply with Hamline University and Student Congress policies and procedures.
3.Organizations must provide activities and/or services for the entire campus; these activities must be open and accessible to the entire student body or a reasonable part of it; Student Congress chartered organizations who are receiving allocations for the upcoming year must plan, budget, and schedule at least one all-campus event and must attend Student Organization Committee caucus and/or committee meetings are required by HUSC.
4.Organizations must have a specific purpose; an organization must have a clear and logical reason for gathering.
5.Organizations must have a faculty or staff advisor to assist the organization as they see fit.
6.Failure to comply with any of the above, at the discretion of the Political Affairs Committee, will result in the freezing of the organization’s spending or placement on a Probationary Charter.
charter timeline
documents submitted
First you'll need to submit your documents to the HUSC Political Affairs Committee (PAC). Fill out this chartering request form to take the first step towards getting your org chartered!
review by
PAC
PAC will review the submissions and either approve or send back for necessary changes.
Approval by
ga
Finally, the application will be moved to general assembly and will be possibly ratified by a vote of the HUSC council.
charter statuses
probationary charter
Organizations can be placed in 'probationary charter' status if found to not be in compliance with charter requirements. An organization with a Probationary Charter will be ineligible to apply for funding through the Contingency Fund or the Challenge Grant. If the organization goes through the Probationary Charter period and has their charter favorably reviewed by Political Affairs Committee (PAC), they are elevated to Full Regular Charter status.
Unchartered
An unchartered organization is unaffiliated with HUSC and does not receive annual funding. There are still a variety of funding opportunities unchartered orgs can apply for.
newly chartered
A newly chartered organization has been approved by HUSC and is now affiliated. This status is given to organizations following their approval and until the next annual budget process has been completed. Newly chartered orgs are immediately eligible to request a Newly Chartered Org (NCO) fund worth up to $500 if chartered in the fall semester, and up to $250 if chartered in the spring semester. See below for more information about the NCO Fund.
chartered
A chartered organization is s affiliated and approved by HUSC. They are eligible to request annual funding each spring and have access to all of the HUSC funds.
new chartered organization fund
If you are a newly chartered organization you may apply for the NCO fund which grants temporary funding to new chartered student organizations. Organizations that charter in the fall semester are eligible for up to $500. Organizations that charter in the Spring semester are eligible for up $250.
Complete the Newly Chartered Org Fund Request form and email it to husceac@hamline.edu to request funding.